Managing Data Collection Assets

This page covers the process for adding and editing Data Collection assets in the FEWS NET Data Warehouse (FDW). 

Data Collection assets can be added in two primary formats: 

• Uploaded files. You can upload files of any type and size directly to the Data Collection.

• External links. You can add links to externally hosted resources, such as a website or Google Doc.

Managing permissions 

Currently, access to uploaded Data Collection assets follow the permissions of the Data Collection, which are typically set at the Data Source Document level. 

The functionality to add fine grain permissions to Data Collection assets is forthcoming. 

When adding a link as an asset, you must also consider any permissions that are set on the hosting platform. For example, a Google Document could have restricted access or it could be open to anyone with the link.

If the document is stored in a restricted Google Drive folder but should be made publicly accessible as an asset, consider downloading a copy and uploading it directly to FDW. 

Adding Data Collection assets

There are a few ways to add a Data Collection asset.

1. When adding a new Data Collection: Data Entry → Add a new Data Collection

2. When adding a new asset to an existing Data Collection:

   1. Data Entry → Manage Data Collection assets

   2. Data Processing → Display or edit an existing Data Collection

Access to the Manage Data Collection assets screen is limited. Contact the Hub to discuss permissions.

All assets must be associated with an existing Data Collection. If you use option 1 or option 2b above, the name of the Data Collection will auto-populate. If you use option 2a, you will need to search for the name of the Data Collection you wish to add an asset to.

Best practice is to include as much information as possible about the Data Collection asset. This includes a display name/title, description, and file format. The more metadata that is added for a Data Collection asset, the more use it has as part of FEWS NET’s inventory.

Editing Data Collection assets

Users with appropriate permissions can edit existing Data Collection assets using the following steps:  

1. Go to Data Entry > Manage Data Collection Assets. 

2. Use the search and filter options to find the asset in the table.

3. Select the Data Collection name to open the edit screen.  

Editing assets will overwrite the previous file or information. If you want to add a new version of a file, consider adding a new asset instead of editing an existing one.

Viewing Data Collection assets

You can review the Data Collection assets for a given Data Collection in FDW using the following steps: 

1. Go to Data Processing > Display or edit an existing Data Collection (including Submit, Review, and Publish). 

2. Use the search and filter options to find the Data Collection. The Asset Count is included as the rightmost column of the results table. 

3. Select the Data Collection name to access the edit screen. 

4. Scroll down to the Data Collection Assets section at the bottom of the page.