Add Report Content
Once you have filled out the relevant information in the Metadata and Search Engine Optimization tabs, click the Content tab to add all section titles, text, data visualizations, seasonal calendar, figures, endnotes, etc.
The directions to build your report will vary if you need to add a translation or upload a PDF:
Reference the table below to understand which report type should be built in the CMS and those that will, for now, require a PDF-upload.
Report Type | Build-in website or PDF upload? |
---|---|
| PDF upload required. Skip to Add Key Messages or Add Section Title to add website content. |
| PDF upload only. Do not add additional website content; skip to upload-PDF. |
| Build in website; use data visualizations and auto-generated PDF.* *Only Pashto or Dari translations of Afghanistan reports should be PDF uploads as described here. |
The Early Warning Team’s Sr. FSAs are responsible for building Seasonal Monitors for East Africa, LAC, and Somalia until full handover to the Science Team.
Content blocks
Within the Content section, each piece of content will be entered into a content block. Options are:
Title | Description |
---|---|
Add Key Messages | Currently N/A. Add each key message individually to this content block so that the KMs are pulled into country and regional pages. |
Add Key Messages Multi (preferred Key Messages block) | Add key messages all at once to this content block so that the KMs are pulled into country and regional pages. |
Add Section Title | Add all first level headings as a Section Title so that they show up in the side bar navigation. |
Add Section Content | All general section content, including body text, most headings, and tables, is added using a Section Content block. |
Add Data Visualization | Add a data visualization to the report. |
Add Report Image | Add an image to the report. |
Add Seasonal Calendar | Currently N/A. Add Seasonal Calendars as images. |
Add Automatic Citation | Add an auto-generated recommended citation to the report. |
Basic report building instructions
Use the links in this list or in the left hand menu for more details on each step.
Add an AFI map visualization if needed.
Add Key Messages.
Add a Section Title.
Add Section Content.
Begin to copy the text under the section title.
STOP copying text when any of the following occur:
You reach a section title (this will end this section and the section title should go into a new content block)
You need to add a figure (this will end this section and the figure should go into a new content block)
You reach the end of the report (congrats!)
Paste that copied text into the Section Content block and adjust formatting as needed.
Add the next content block.
If you stopped copying text because you came to a section title, add a Section Title block and return to step 3.
If you stopped copying text because you need to add a figure, add a Report Image or Data Visualization block and return to step 4.
Repeat steps 3-5 as needed until you’ve copied over all of the report text.
Add an HFA map visualization if needed.
Add an Automatic Citation block. The system will automatically add the recommended citation to your report according to the report language.
Preview your report, including the PDF, and tweak formatting as needed.
Review and publish your report.
Break up text into multiple Section Content blocks to place images as close to their reference as possible. For most images, the best placement will be either right before or right after the paragraph where the figure is referenced. An image might need to placed a few paragraphs from its reference in order to balance web and PDF formatting.
Adjusting the order of Report Content blocks
As you continue to build the report and add more report content blocks, you may need to adjust their order; particularly paying special attention to the order of data visualizations and report figures. The order of the content blocks affects how report section titles, text, data visualizations, and report figures are displayed on the webpage and their placement in the web-generated PDF.
To reorder Report Content blocks, use the 6-dot icon to the left of each content block to drag them in the desired order.
Copying and pasting text from Microsoft Word
Please have your reports open in the Microsoft Word Desktop Application. Avoid editing or copying text in your report from the SharePoint link through your browser.
To paste text copied from Microsoft Word to the relevant fields in the CMS, select Ctrl+V or use the right-click paste function.
Formatting should be copied over correctly. However, you should do a quick check for:
Text alignment: All text should be left aligned and not justified. You can change the alignment by selecting text and then clicking the Align Left button.
Text that is incorrectly hyperlinked: To fix, copy the affected text again in Word, and paste into the CMS content field using CTRL+SHIFT+V on Windows (Cmd+Shift+V on Mac). As this method removes all links, it should only be used when text appears incorrectly hyperlinked in the CMS.
To undo any actions, select Ctrl+Z or use the undo button on the right side of the editor ribbon.
Saving your report
It is good practice to periodically save your report as the CMS will not automatically save your content. If you are concerned about losing your work or have an unstable internet connection, you should save your report often.
To save your work, click Save and Edit.
The first time the report is saved, you will need to reselect the Content tab to continue adding more content.
After the first save, you can click the Save and Edit button to save the report without navigating away from the Content tab. The content block you are working on will stay expanded so you can save without losing your place.
To preview your report, click Save and Preview. To return to the report builder from a preview, click Edit.
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