PDFs should follow a standard naming convention of the ISO alpha-2 country code, report abbreviation, date, and language code (if not English). Example PDF file names are below.
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Burundi Food Security Outlook Update: bi-FSOU-2023-05.pdf
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Afghanistan Seasonal Monitor: af-SM-2023-05-01.pdf
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Burundi French Food Security Outlook Update: bi-FSOU-2023-05-fr.pdf
These steps should only be followed when posting an M&T report, Alert, FAOB, Targeted Analysis, Special Report, Southern Africa Seasonal Monitor or Global Weather Hazards. When uploading a PDF for a Pashto or Dari translation of an Afghanistan report, refer to the guidance here.
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Ensure your final PDF has been fully 508-ed and run through CommonLook.
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Create a new report and complete the selections on the Metadata tab.
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Click on the Media tab.
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Under the PDF Version section click the Add media button.
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Click Choose File > select the final report PDF from your document library > Open.
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Check that the selection under Language matches the report language. Otherwise, select the correct language from the drop-down menu and click Save.
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For Alerts, Special and Targeted Analysis reports, add Section Titles, Section Content, Images or Visualizations.